Hall A Coordinating Committee Meeting, 
September 14, 2005, 15:00 EDT.

Participants:
Tim Holmstrom (TH), Kees de Jager (CWdJ), Nilanga Liyanage (NL,
phone), Ron Ransome (RR, phone), Xiaochao Zheng (XZ)

1) We welcome Tim to join the CC;

2) Next Collaboration meeting:

 a) PAC 29 has been scheduled for the week of January 9-13, 2006. The
   next Hall A Collaboration Meeting will be held on Thursday &
   Friday, December 1-2, 2005, five weeks before the PAC and just
   after the Thanksgiving break. NL and XZ will work on putting
   together an agenda; 

 b) Suggest a special 12 GeV session with a series of talks on
 detailed simulation of 4~5 classical experiments using the MAD
 (CWdJ); 

 c) Invited session: will be held on friday morning, tentatively
  consisting 3 talks with 1 hour each. Suggested topics are 
  i) Polarized EMC effect in the form of physics seminar (XZ);
  ii) Michael Ramsey-Musolf on parity violating physics focusing on
  strange form factors (CWdJ)
  iii) Few-body form factors including tritium (CWdJ).

 CC members will make more suggestions via email and choose 3 final
 topics from the pool.

3) Analysis Workshop:

 a) The analysis workshop will be held on Nov. 30th all day.

 b) Suggest Ole Hansen to be the organizer, with help from TH;

 c) Suggestions for the organizer on what to present:

  i) HAPPEX analysis;
  ii) SRC, BigBite software
  iii) Paul Ulmer's simulation on multiple scattering (?)

4) Annual status report:

 a) Deadline for contributions will be the 3rd week of October;
 
 b) NL will make a list of experiments needed for the report;
 
 c) NL and RR will work on an email calling for contributions. The
 email will include report templates, figure formats etc, and will be
 sent out by the end of next week (Sept.23); 

 d) NL and RR will edit the report once contributions start coming in.

5) Proposal review for PAC 29:

 a) XZ will consult previous CC member for organizing the proposal
 submission timeline;
 
 b) XZ and TH will work on proposal review, assigning reviewers etc.. 

6) Suggestions for shift assignments/signup:

 a) Changing the charter should be the last resort of solving shift
 deficiency problem (CWdJ);

 b) Long experiments should consider requiring more shifts for
 publications (CWdJ);

 c) Suggest spokerspersons of all scheduled experiments providing a list
 of shift commitment (break down to institutions) one month before the
 running. Will provide guideline for spokerspersons at the next
 collaboration meeting (CWdJ);

 d) Will wait to see if situation becomes better under the new
 "commitment" policy (NL, all others agree);
 
 e) Off-site people often find it difficult to find shifts in
 "blocks". Currently this problem is usually solved by swapping shifts
 with on-site collaborators, and is often done informally via the RC
 or by exchanging emails between shift workers. However, may need to
 provide instruction on the shift schedule or sign-up page so that all
 off-site collaborators are aware of such opportunity.


7) Next CC Meeting will be held 8-9am on December 1st.