Hall A CC Meeting Minutes
  17 April, 2008
  2:00pm

In attendance:
  Kees, John, Bryan, Kent (phone), Pete (phone)

Collaboration Meeting:
  June 12 : Analysis Workshop
  June 13-14 : Main Meeting

  Ole will take care of the agenda for the workshop.

  Kent and Bryan will take care of agenda for Main Meeting.

New Members for vote at Collaborating Meeting:
  Julie Roche (Ohio University)

  No news on new students.  Will contact John with updates.

Charter Updates:

  John will make the changes and email them out to the collaboration
  within a couple weeks.

  Discussion:

    o Vacancy Filling on the CC
      - Shouldn't been to specific in defailts

    o Pg 1, 3rd line - 25% membership for Quorum
      - remove quorum for Collaboration Meeting votes
      - add email as an option

    o Pg 2 - Working groups
      - remove it, and rework references to it (S3.2)?
      - Ask collaboration to vote on it and mention that it
	has not been active in the past.

    o Pg 3, S4.1 - Not complete
      - Change participant to author (to avoid confusion)
      - Encourage the use of "Procedures for proposals and publications"
	- needs to be read over and re-worked.
 
    o Pg 4
      - Remove CC from the last sentence
      - Reviewing:
        - Change 4 to a group, ideally 4.

    o Pg 5 
      Thesis Students:
      - Change CC to CC or Program Manager to be included in Hall A
        Collaboration
      - Strike last two sentences

      Meetings:
      - Need minutes for business portion of meeting
      - get rid of voting
      - No working group
      - Remove quorum.  Use definition of votes at collaboration meetings.

      S6: Membership and Elections:
      - John's suggestion
        Removal of Members:
	- Ask members that left the field
	- Need definition of "just cause"
	  2/3 of full?

    o Pg 7 - Publication Review
      - Talk title and abstracts should be submitted
      - Encourage posting of presentations/talks on Hall A
        Publications website.

Hall A CC Elections:
  John will send out results to Collaboration.