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              Minutes of the Hall A CC meeting, Nov. 3, 2009

Attending:  Brad, Kees, Guy, Karl
            (Todd had scheduling conflict)

            -- Minutes by Brad Sawatzky
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NOTE: next CC meeting date:
---------------------------
  Thursday, December 10 @ 11am


-------------------------------
Other important upcoming dates:
-------------------------------
      Collaboration Meeting
       14-16 December 2009
    Analysis Workshop: Dec 14

         Annual Reports
   Submission Deadline: Dec 15

      PAC35 Hall A Approval
   Submission Deadline: Nov 20

   PAC35 Submission Deadline:  Dec 14


------------------------------------------
Hall A Collab review for PAC35:  [ Todd ]
------------------------------------------
  - 5--6 submissions expected, none submitted yet
    PVDIS, Tritium, SRC, In-medium modification of the neutron FF(?), Gmn, ...
  - Reviewer volunteers (only 1 so far):
    - Vince Sulkosky
  * Need a reminder sent out to the collaboration, deadline for submission to
    Collaboration is 2 weeks away


------------------------------------------
Hall A Annual Review update:  [ Guy ]
------------------------------------------
  - no submissions yet
  - several groups are 'working on it' though
  * Reminder will sent out to the collaboration, deadline for submission 
    is Dec 15


-----------------------------------------------------
Collaboration Meeting preparations (Dec.  14, 15, 16)
-----------------------------------------------------
  - All sessions are in F113, room is already booked for 14, 15, 16

  - General Schedule [ Karl ]
    * Need to send out targeted emails to spokespeople
    - Talk to Stephanie in first week of December to arrange coffee, snacks
    - Set invited speaker slot to be 11am--noon, Tuesday Dec 15. (see below)

  - Invited Speaker [ Brad ]
    - Heidi Schellman is confirmed, trip is booked
        NuTeV spokesperson.  Request was to present a 50+10min seminar on her
        work with NuTeV and present work with an eye toward JLab work in the
        field PV-DIS, Precision Moller, and Q_weak, ...)
      - She can only be on-site for Tuesday 15th, so her talk must be
        scheduled that day.
        - Set her time slot to:  11am--Noon
        * Title and abstract still to be finalized
        - Talk will be in Auditorium (confirm!)
          - the Auditorium has already been reserved for this slot
          * organize with Doug

  - Analysis/Simulation Workshop [ Brad, Ole ]
    - Simulation Session [ Brad ]
      - 5 speakers confirmed for ~20--30 minute talks, 
        * details and scheduling still need to be finalized
        - Bob Michaels
          - HMAC = "Hall A Monte Carlo", used for 3 parity exp.)
        - Pavel Degtiarenko
          - His geant3/geant4 sims used for radiation budget and experimental
            background calculations)
        - Mark Dalton
          - Geant4 simulation of 12 GeV Moller exp.)
        - Arrington/Gaskell? (not confirmed)
          - Radiative corrections in SIMC
          - SIMC general talk?
        - Ole H. or Xin Qian
          - How to feed simulation data into PODD -- Ole tracking down someone.
    - Analysis Session [ Ole ]
      * he's sending out requests, hasn't had much response yet
      - he's working on it

    * EVO broadcasting of all sessions will be arranged by Brad
      - CC will handle setup of hardware
      - Clear instructions need to be made up and emailed out to Collaboration

  - Borrel will be Tuesday evening, Dec 15, in A110  [ Kees/Stephanie ]
    - Stephanie/Kees will take care of it


---------------------------------------------
Collaboration Meeting for Summer 2010 Meeting
---------------------------------------------
- User group meeting has been set to June 7, 8, 9 (Mon -- Wed)

- Tentatively schedule Hall A Meeting for
    June 9, evening (Wed):
      Analysis workshop
        - immediately following close of UG meeting
        - maybe spring for pizza?
    June 10, 11 (Thu-Fri):
      Collaboration Meeting
  - Kees has already reserved F113 for June 9 (evening), June 10, 11


---------------------------------------------
Discussion of (slow) Hall A publication rate
---------------------------------------------
- Hall A has been averaging 5--6 pub/year lately
  - only 1/2 of Hall B rate...

- Many archival papers have been on the "Coming Soon" list for a long time
  - the collaboration needs to take a more active role in reminding/
    encouraging experiments to get this work completed
  * Karl & Kees were going to touch base offline and get a list of 'pending
    papers'
    - Perhaps make an explicit request for a publication timeline to be part
      of the experiments' status presentation to the Collaboration in Dec?
      (Where appropriate.)

- Guy points out that a fair bit of new hardware has gone into the Hall
  - NIM papers would be appropriate and encouraged for any/all components:
    - BigBite electron stack, gas Cherenkov
    - BigBite hadron stack
    - upgraded RICH
    - upgraded Compton
    - upgraded Moller
      - FADC Moller DAQ