April 10, 2018 joint meeting, Hall A CC, Hall C meeting organizers: Attendance: Werner Boeglin, Joerg Reinhold, Narbe Kalantarians, Andrew Puckett, Carlos Munoz Camacho, Paul King, Thia Keppel. Others? Forgot to write down... Planning on organization of Summer Hall A/C collaboration meeting: More emphasis on physics/less on analysis/status reports. Traditionally: one day more emphasis on Hall A, other day more emphasis on Hall C. Hall A: a few talks about tritium physics. One from theory point of view. One from experimental point of view. Hall C: A lot of short experiments running consecutively. Relatively short presentations. Overview of recent results? Need session on new proposals. Informs the collaboration about new proposals that have been submitted. Provides opportunity for "rehearsal" after proposals are submitted, but before PAC presentations. Solicit ideas for talks/speakers from Hall A/C collaborations at large? Get Lab/Hall A/Accelerator status updates from lab management? SBS status/physics overview? Maybe not for this meeting, unless it can fill a hole in the schedule. Common themes: F2 measurements in both Halls. SRC in both Halls. Combined talks on common themes to Hall A/C. Shuffling program and combining talks on common physics themes of current relevance to both Halls. For example: Kaon measurements in both halls. Theorist leading into this with a common talk. Optimize attendance between Hall A/C groups and avoid "factionalizing" attendance. Goal/plan is to have a draft agenda about one month before the meeting. If people have ideas for speakers who are likely to be busy/difficult to get, we want to reach out to these people early/soon. TMDs: SIDIS physics is starting today in Hall C. Action plan: One person from Hall A, one from Hall C, write down a list of potential topics/speakers specific to each Hall. Should we limit/reduce/eliminate Accelerator/Hall status overview talks given proximity to users' meeting? Limit to one or two talks on "general" matters For example: Rolf to give condensed version of Bob/Stuart UGM talk with different "spin"/perspective? Should we try to reach out to Users' group organizers in order to avoid duplicative talks? How to fold in "nuclear" topics into one or two broad talks? x > 1, EMC, Ar(e,e'p), etc. Andrew will post minutes, to Hall A and C committees, continue iterating/brainstorming via email. Meet again in two weeks, April 24, same time (11 AM), to start reaching out to speakers. Goal to publish draft agenda ~1 month before meeting. ---------------------------------------------------------------------------------------------------------------------------- April 24, 2018 joint meeting, Hall CC Hall C UG meeting organizers: Attendance: Simona Malace, Joerg Reinhold, Brad Sawatzky, Carlos Munoz Camacho, Narbe Kalantarians, Paul King, Andrew Puckett, Thia Keppel, Ed Brash, Werner Boeglin Discussion of organization of meeting by physics topics. PREX II/CREX talk in nuclear medium subsession. Target 2 hours per session. 4-5 talks. Topics: three main sessions: 1. structure functions and FFs. Include Hall A GMp--get an update, expect final/near-final results. Simona will organize structure functions 2. nuclear medium effects: Joerg Reinhold 3. 3D structure: Andrew Puckett Also session on new proposals/LOIs to upcoming PAC Usual beginning session JLab/Hall Status, shorter than usual. Business meeting/half hour Joerg compiled a list of all experiments running in 2018. Could also add to this the list of experiments that have already run. Can also invite 1-2 people; i.e., pay for travel. One Hall A and Hall C intro talks. One Lab overview (Rolf/Bob, whomever is available). Intro session could be ~1 hour total. Could add an accelerator status talk. Proposal session: Poll both collaborations on who is developing new proposals. Meet again in a couple of weeks. Organize a shared Google Doc for tentative agenda drafting. Paul King to start a new Google Doc. Next meeting, Tuesday May 8, 11 AM.