Minutes of the CC Meeting of July 29th, 1999. Present: Kees De Jager, Jeff Templon, Christian Cavata, Pierre Bertin By Phone: Ed Brash, Franco Garibaldi Regrets: Ron Ransome The meeting began by welcoming the new members (Brash, Ransome) to the CC and thanking the outgoing members (Templon, Bertin) for a job well done. 1. Election of Officers De Jager nominated Ransome for the position of Chair and Brash for the position of Secretary. Both nominations were unanimously accepted. 2. Meetings It was decided that the next full Collaboration meeting would be held December 9-11, 1999. The next CC meeting will be held October 15, 1999. De Jager informed that the next PAC meeting will be the week of January 24, 2000, and the deadline for submissions will be mid-December, as usual. 3. DNP Abstracts The following abstracts have been submitted for the Fall 1999 DNP conference in Asilomar. Deur (EP Measurement) Coman (Diffusion Aerogel) Todor (VCS) Lhuilleir (Compton Polarimeter) Jutier (TBA) Gao (Polarized 3He Inclusive) Meziani (GDH) 4. Report from the Hall A Manager De Jager gave an update of the current status of Hall A. Points of note for the collaboration were: a) Heather Ashley is maintaining a database of any and all publications and conference contributions from the collaboration. Kees reminded that all papers and submissions should be submitted in a timely fashion to Heather. b) Kees welcomes any suggestions from collaboration members for improvements to the Hall A website. c) On September 20/21, there will be a workshop at JLab on a proposed Tritium Program. d) The tentative schedule starting with the Summer 2000 shutdown is: (i) Install septum magnets during the shutdown. (ii) Hypernuclear Program (iii) Install polarized 3He target. (iv) Run low Q^2 GDH with septum. (v) Remove septum, and then run another unspecified polarized 3He experiment. (vi) Remove polarized 3He target, and run RCS and Gep extension. Kees encouraged anyone with strong objections to this proposed program should bring them forward as soon as possible. e) JLab has recently formed a "Cryo Committee" to discuss the subject of long term ESR support solutions. The committee is chaired by John Domingo. Currently, the Halls are hitting the limit of the current ESR capability. One current suggestion involves higher He flow from the CHL. The CC eagerly awaits the report of the committee. 5. PAC Results De Jager gave a report on the most recent PAC results. It was a "tough one" for all proposals (3 of 7 in Hall A, 3 of 9 in Hall B, 1 of 1 in Hall C). This was attributed to the very strict restrictions that the PAC had to follow regarding amount of approved time. All proposals in Hall A were judged to be of very high quality. Following the PAC deliberations, there was a PAC workshop. Kees noted that an apparent emphasis of the workshop was on the structure of finite nuclei, and there was a suprisingly long list of "hot experiments" in "classical nuclear physics". It was noted by the CC that this should be of particular interest to the Hall A Many-Body Working Group. 6. News from the UGBOD meeting. The high energy upgrade CDR will be due in roughly two years. Work on the Hall A portion should begin very soon if we are to have something significant to say. 7. Status Report of Activities in Hall A. A long discussion took place regarding the production of a document annually chronically the progress in the Hall. Such a report would include reports from individual experiments as well as notes on instrumentation progress. The model to be followed will follow closely that used at other labs, where experiments which have taken data will be expected to either provide a submission for the report each year until final publication of results. The first request for submissions will be sent to the collaboration imminently.