Hall A CC Meeting Notes
November 18th, 2019
Present: A. Schmidt (chair) (AS); N. Liyanage (NL); K. Slifer (KS);
	 R. Montgomery (RM)

Overview:
- Scheduling for upcoming Hall A Winter Colaboration Meeting (Jan 30/31 2020)
  was discussed.
- On-going planning document in link sent to CC members by AS.
- Input/suggestions from Thia (in absentia but provided by mail) discussed.
- Outcome/status of all discussions summarised below.


(1) Theory speaker:
    - Most pressing to fill.
    - Should be different field from Hall C's theorist. NL will collect ideas
      from colleagues (e.g. B. Wojtsekhowski/G. Cates/G. Miller) and likely seek
      form factor related theorist for relevance to SBS portion of meeting. It
      may be nice to have a speaker also project future EIC FF prospects (e.g.
      C. Weiss). Other suggestions include  P. Tandy, C. Merzag, G. Miller.

(2) Student lunch seminar:
    - Also pressing to fill.
    - NL will contact D. Di, who recently presented nice overview of physics
      requirements of SBS and their impact on the detectors. RM could act as
      back-up if needed.

(3) Thursday morning session:
    - Speakers confirmed.

(4) Thursday afternoon session:
    - Marathon and tritium experiment speakers mostly confirmed.
    - KS will check speaker for tritium elastic.
    - AS awaiting confirmation from E. Christy about GMp.
    - APEX responded not ready for experiment talk.
    - KS will seek speakers for PREX and CREX (suggested speakers discussed).
    - g2p talk added and confirmed.
    - Still to decide which other past experiment talks to include/reach out to.

(5) Friday morning session (before coffee):
    - Speakers confirmed.

(6) Friday morning session (after coffee, before lunch):
    - SBS dedicated session, all speakers to be confirmed.
    - Programme/speaker selection discussed in-depth:
      - 4 main experiments (GMn, GEn-RP, GEn phase II, GEd-V).
      - physics/introduction of future approved experiments (TDIS/SIDIS).
      - overview of BigBite (important for main SBS experiments and to
      	introduce new project lead, M. Jones).
      - Suggested speakers in planning document.
      - All speakers need reached out to - assigned to AS, NL, RM (breakdown
      	in planning document).

(7) Friday afternoon (before coffee):
    - Future proposal on CT with SBS confirmed.
    - Remainder session for more technical talks, mostly relating to TDIS
      (since large physics program but also since streaming readout and GEMs
      related talks may be interesting to many collaboration members).
    - Two simulation talks (one on geant4 implementation; one on rate 
      studies/digitisation); target; streaming readout; mTPC design; GEMs.
    - GEM talk should be wide in scope to represent GEM activities going on
      throughout the Hall. It should cover MPGD and Hall A experiments in
      general, including future experiments. The possibility to also include a
      dedicated session comprising shorter talks on various GEM activities was
      also discussed (e.e. cosmics, PREX) - NL will investigate/think about
      possibility.
    - RM will contact speaker for TDIS rates/digitisation.
    - NL will contact mTPC and GEM speakers.
    - NL and RM should coordinate contacting target and streaming readout 
      speakers.

(8) Friday afternoon (after coffee):
    - Future experiments and the EIC session.
    - Relevant spokesperson for MOLLER and SOLID talks was identified.
    - Need to assign CC member to reach out for SOLID.
    - KL will reach out for MOLLER and investigate EIC related talk.


Summary:
- CC members should monitor/edit shared planning document, where suggested
  speakers and which CC members should reach out are currently listed.
- Currently assigned to NL: theory seminar; student seminar; SBS GEn phase
  II/polarised He-3 target; TDIS mTPC; GEM talk (and decision about inclusion
  of smaller GEM talks).
- Currently assigned to KS: Tritium elastic; CREX; PREX, MOLLER, EIC.
- Currently assigned to RM: GMn; GEn-RP; SIDIS; BB; TDIS digitisation.
- Currently assigned to AS: GEp-V; TDIS physics.
- Still to be allocated speakers and/or which CC members to reach out:
  more past experiments; SOLID.
- Still to agree who should reach out to speakers of TDIS target and TDIS
  streaming readout (can decide offline).
- Next CC meeting will be in a couple of weeks.