JLab Hall A CC Meeting
August 17, 2020

Present: R. Montgomery (chair) (RM), K. Slifer (secretary) (KS); A. Schmidt (past chair) (AS);  N. Liyanage; F. Hauseten (FM); N. Santiesteban

(1) Axel advised on CC responsibilities
     1) Organize the Winter Hall A meeting.  It is typically at the end of January, and planning should begin in October, with most everything planned by Christmas.
     2) Organize the Summer Hall A/C meeting.  It is typically right after the user group meeting.  Planning should start in April.  Google doc should be created and shared between the  A and C  CCs.
     3) We need to review collaboration papers.  According to the bylaws we must respond within 3 days with approval or notice that we will review and respond later.
     4) Keep the website updated
     5) Maintain the collaboration list.  Members without a phD can be automatically made members byrequest of their phd sponsor.  Recent PhDs must request to be members and voted on at the business meeting.
     6) Few weeks before the collaboration meeting we can solicit bylaw changes.

(2) Karl agreed to review the sagdh paper.  Send him any imput by friday

(3) Votes for Chair and Secretary were taken.  Rachel will serve as Chair, Karl as Secretary.

(4) The group agreed to meet again at two month intervals, after an initial meeting with Thia K.