Alternate Telephone Line : 1-219-509-8111
( Access code : 70777 )
Prerequisite:
You must have Java
installed.
The
basic steps for joining the video conference are as
follows:
1.
Go to the EVO
web site . Register if necessary to create
your personal log-in.
2.
Click "Start EVO". A confirmation box may appear, asking you
to confirm downloading of the Koala Java client. Click "OK". The
client will be downloaded and started, which may take a few minutes. If this
fails, see below.
3.
Once the client is running, it will ask you to log in. This will take you
to the main EVO window. You can
now quit or minimize your web browser.
4.
Double check the configuration if you are starting for the first time:
In the "Configuration" menu, select "Videoconference
Client", then click the "EVO Tools" radiobutton
if not already selected. Close the configuration window.
5.
In the list of meetings, find the "JLab Hall A Collaboration" (in the
"Universe" community), scheduled to start at 8 am EST (1 hour
allowance for setup). The meeting will only appear in the list shortly before
it is scheduled to start.
6.
Click the meeting name, and agree to “join the meeting?”
7.
A new window, titled "ViEVO", will
appear, representing a virtual meeting room. Clicking the webcam icon at the top of the window will
toggle on/off the transmission of video from your camera. Next to the webcam icon are two small
arrows. Clicking on these arrows
reveals a few simple menus, but you most likely will not need to modify
anything here.
8.
The other window “EVO Koala” shows an icon for all participants in the
meeting. Just below the
participant icons are s buttons which allow you to
toggle on/off transmission of your video and audio.
9.
Video sent from any of the participants will appear in the ViEVO window. On Linux, you may have to click on the
participant's icon(s) whose video you would like to watch to bring up separate,
larger video windows. Audio will be played either from only the
"speaker" or from all of the participants, depending on your
settings.
10. Note that it is not
necessary to have a camera and/or a microphone attached to your computer. You
can watch a meeting entirely passively or participate only via text messages in
the chat window.
Troubleshooting: If the Java client does not start, but instead you
immediately get an error, try this: Open the Java Control Panel (on Windows:
Start->Control Panel->Java). On the "General" tab, under
"Temporary Internet Files", click "Settings...".
Make sure that "Keep temporary files on my computer" is checked.
Also, make sure that "Set the amount of disk space for storing temporary
files" is at least 50 MB. Exit with "OK".