EVO Client Setup for Hall A Collaboration Meeting
Prerequisite: You must have Java
The basic steps for joining the video conference are as follows:
Troubleshooting: If the Java client does not start, but instead you
immediately get an error, try this: Open the Java
Control Panel (on Windows: Start->Control Panel->Java). On the "General"
tab, under "Temporary Internet Files", click "Settings...". Make sure
that "Keep temporary files on my computer" is checked. Also, make sure that
"Set the amount of disk space for storing temporary files" is at least
50 MB. Exit with "OK".
- Go to the EVO web site
- Register if necessary to create your personal log-in
- Click "Start". A confirmation box may appear, asking you
to confirm downloading of the Koala Java client. Click "OK".
The client will be downloaded and
started, which may take a few minutes. If this fails, see below.
- Once the client is running, it will ask you to log in. The will
take you to the main EVO window.
- Double check the configuration if you are starting for the first time:
In the "Configuration" menu, select "Videoconference Client", then
click the "EVO Tools" radiobutton if not already selected. Close the
- In the list of meetings, find the "Jefferson Lab Hall A Collaboration
Meeting" (in the "Universe" community), scheduled to start at
8 am EST (1 hour allowance for setup). The meeting will only appear
in the list shortly before it is scheduled to start.
- Double-click the meeting name.
- A new window, titled "vievo", will appear, representing a virtual
meeting room. There will be one icon (or one row) per participant.
- On Windows, video sent from any of the participants will appear in the
3-D vievo window directly. On Linux, you may have to click on the
participant's icon(s) whose video you would like to watch to bring up
separate, larger video windows. Audio
will be played either from only the "speaker" or from all of the
participants, depending on your settings.
- Please read the documentation for further details, including
information on how to send your own audio/video. Note that it is
not necessary to have a camera and/or a microphone attached to your
computer. You can watch a meeting entirely passively or
participate only via text messages in the chat window.
Ole Hansen <firstname.lastname@example.org>
Last modified: Sat Dec 12 17:21:19 EST 2009